Hosting a Rally for Your
Club or Association
Hosting a small get-together or a full-scale Rally
takes planning. If this is your first time at the bat,
you will probably have a lot of great ideas thrown at you
from other experienced members of your Club. Here are a
few tips from our own "Rally Masters".
Before You Go:
- The first thing you need to know is how many
coaches will be attending. Then, depending on the
climate and time of year, choose a campsite that
will be able to accommodate and call ahead to
reserve spaces. You can use the Regional Resource Guide
to locate a campground and for ideas on
activities and events in the area. Ask the
grounds manager all the right questions with the
handy Campground Checklist
. If you want to make the trip really memorable,
you can order GMC Motorhome promotional
items your members can keep and display.
- Once the campsite reservations are made, you can
plan the events/activities for your group. If you
are planning an "evening on the town"
for your group, be sure to contact the
establishments and make reservations ahead of
time. Find out how far it is from the campsite
and whether transportation is available, if there
is a dress code and what the prices are. Let your
members know if there are special events or
activities they can take part in which require
their own equipment, like a nearby golf course.
If your group is small, you may want to print
copies of the Regional Resource Guide and hand
them out before you go, if not, take a copy and
post it near your coach.
- Most Rally's will include at least one pot-luck.
To ensure a good variety, assign food groups.
Drinks, potato/rice/pasta, vegetables, main
course, desserts and appetizers. If your Rally
falls around a holiday, suggest appropriate
dishes. For some great travel recipes visit the GMC Motorhome Cookbook.
- Set-Up and Clean-Up. Unless your group has this
habit already established, you'll find some
people do a lot of the clean-up and some,
well...don't. While each is obviously responsible
for his/her own campsite, all group gatherings
should have assigned set-up/clean-up crews. It is
also a good idea to have an assistant help with
these chores when you first arrive and before you
leave the camp grounds.
- Before you go, get out the sign-up sheets for
food, clean-up, and photographer. Plan meeting
times before you leave so everyone is available
and the time can be kept short.
When You Arrive
- If your Rally is expected to be very large, you
should consider setting up a
"concierge" to greet the coaches and
guide them to their spots. If you have an
itinerary of the events or copies of the park
rules, you can hand them out as they arrive.
- Before the events begin, post a sign-up for
car-pools. Make sure everyone is aware what time
they are expected to meet to leave for the event.
At The Meeting
- One club has had great success in setting it's
meetings on Saturday mornings to take advantage
of a potluck breakfast. The meeting is set for
the same time at every Rally, so no one misses
- Get your group photos while you can
- Discuss and get your sign-ups for the next Rally
- Go over Club business
Before You Leave
- The Club Master Box
is handed off at the last breakfast to the next
- Clean up the campsites
- Thank your host
- Club Master Box:
- This is a simple cardboard box that can be handed
off to the next Rally Master at the end of each
Rally. The contents are replenished after each
Rally and can be added to as needed. Suggested
- (2) Plastic Tablecloths
- Cream/Sugar in Tupperware containers
- Plastic spoons/forks/knives
- Paper Plates
- Plastic Baggies
- Club Journal/Calendar
- Disposable Camera